OFFICE MANAGER / ASSISTANT (DOWNTOWN LOS ANGELES)
Position: Office Manager / Assistant for eCommerce Fashion Company
Location: Downtown Los Angeles
Status: Full-time
Salary: 28k to 33k
BENEFITS:
Health and Dental insurance
Paid vacation
Paid holidays
*****Salary $28k to $33k
We are looking for an office manager to oversee the administrative functions of our office. You will report directly to the company's owner and act as her liaison and assistant. You will be responsible for coordinating and organizing the up-keep of the office and make sure it runs smoothly and efficiently. Ideal candidate has experience in office management, human resources, and customer service. Candidate must be sharp, proactive, analytical, beyond organized with excellent written and speaking abilities. In this position you will be maintaining our newly set up accounting, bookkeeping and organizational systems to keep the office running smoothly and efficiently. If you do not have some sort of experience in an administrative or office setting this is not the position for you. You MUST BE PRO ACTIVE, CREATIVE and ABLE TO DEVELOP SYSTEMS TO KEEP US RUNNING SMOOTHLY.
ABOUT US:
We are a small but growing e-commerce fashion company of 1.5 years located in the LA Fashion District and still in the start-up phase. This is not a corporate environment, our office is a laid-back friendly and creative environment with five employees, but there are a million things going on at once.
We want you to grow with us - if you're just looking for a paycheck and already know you'll be moving onto something else, this is not the job for you. If you have another job, please do NOT apply.
An interest in fashion is preferable but not necessary. This job is not about dressing up or talking about fashion all day and flipping through Elle and Vogue, nor is there any specific dress code.
DUTIES:
Daily accounting / bookkeeping using Quickbooks for Mac 2010
Shipping.
Budgeting office expenditures
Ordering Lunch for Office
Errands
Payroll / benefits.
Scheduling meetings/calendar management.
Managing special projects as assigned by the owner.
Personal assistant responsibilities as needed by the owner.
Dealing with fashion designers / vendors.
Making sure shipments are accurate and communicating with vendors / designer on shipping discrepancies.
Tracking employees' and meetings deadlines.
All administrative duties and day-to-day operations of the office (i.e. sorting mail, paying bills, ordering supplies)
REQUIREMENTS/SKILLS:
Four-year college degree or equivalent.
(2) years minimum experience as an office manager or office assistant.
(1) year minimum experience with Quickbooks for Mac, must have extensive knowledge of Quickbooks.
Must be available on weekends and over the Christmas holiday.
Reachable and AVAILABLE in the event of an unseen company emergency.
Experience in accounting/bookkeeping.
Must have excellent verbal and written communication skills.
Proficiency in Microsoft Word (60 WPM minimum), Excel, Outlook & PowerPoint.
Excellent calendar management skills (coordinating employee and meeting schedules).
Must have reliable transportation.
*****ABOVE AVERAGE ORGANIZATIONAL SKILLS
You MUST posses the ability to multi-task without becoming flustered when prioritizing and managing multiple projects simultaneously. You'll be expected to self-manage and work with little supervision, as there will be little training and hand-holding. If you need to ask a million questions and cannot figure things out for yourself please do not apply. We need someone smart, sharp and quick who can take CONTROL of situations and get things done.
We need YOU to organize us. You need to troubleshoot on your own and follow through and solve issues in a timely manner. If you need to be directed and cannot figure out things on your own this is not the place for you. We are super busy and you need to make our life easy.
Daily responsibilities are always changing; your job will vary from day to day. Be ready to jump into new duties and tackle tasks in creative and innovative ways to keep the office organized. If you're someone who has to have a set routine that can never change, this is not the place for you.
If you are not a team player do not apply.
If you cannot show us PROVEN experience of your organizational and analytical abilities do not apply.
References will be checked.
Resumes Without Salary Requirements will not be considered
Please send copy of your resume and a cover letter explaining to why you feel you would be perfect for this position. Any resumes and/or cover letters with errors will be discarded so please edit before sending.
